Proposing new times for meetings you have been invited to in Outlook is very easy. All you have to do is:
1. Open the meeting request email
2. Then you will see the meeting time in with your calendar.
3. After you see what you have scheduled on your calendar you are able to counter it. If you cannot make the proposed time for the meeting there are two options at your disposal. Click on the button with the orange arrow and says “Propose New Time”.
4. These are your two options:
a. Tentative and Propose New Time: With this option you will accept the meeting and it will put in on your calendar. It will also ask you to propose a new time. You would use this option when you have to meet with a colleague and are able to meet but would rather meet at a different time.
b. Decline and Propose New Time: with this option you will NOT put the meeting in your calendar and it will ask you to propose a new time and date for the meeting. It will send the originator of the meeting a counter request.
5. Once you click on either one of these you a new window will pop up asking you to suggest a new time. You can either select the new meeting time by either moving the green and red lines or you can select a new time by using the dropdown boxes under “Meeting Start” and “Meeting End”.
6. Then all you have to do is click “Propose Time” at the bottom of the screen.
Post Author: Paul Campbell
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