Inviting others to meetings using your Outlook calendar is similar to choosing people for email messages. After opening the meeting box, you can enter email addresses in the “To” box, or if you don’t know their address, you can click on the “To” box:
This opens the “Select Attendees” box. The default address book is “Global”--which includes all of Ohio University’s personnel, students and most meeting rooms.
After searching for their name (last name first), please make sure you have the correct person (look for ALDEN LIBRARY in the location). There are at least two Alden employees’ names which look exactly the same in the global address book. See below for Derek Malone—the first one is the famous one from Alden ILL, the second one is an unrelated student.
Another person who has this same scenario is Wei Yan. Again, please make sure to check the location or other identifying factor for the person you are choosing.
You can double click on the person you want to invite, or single click and then click on the “Required” box at the bottom of the “Select Attendees” box. This places their name in the “Required” field.
Then click OK, and their name is now in the “To” field on the meeting. When you have the meeting ready, hit send and the invitees will receive the email inviting them to the meeting.
Note that after their name is entered into the meeting box, you can scroll over their name and see some information about them. This is also an option for many of Outlook’s windows.
In order to complete this tip, create a meeting and invite some people, making sure to look at Derek’s and Wei’s names in the global address book. Then mark the checklist.
Post Author: Jo Brown
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