Tip 1 (Week 1 Fall 2011): Things to do without internet access or without a computer

THINGS TO DO WITHOUT INTERNET ACCESS OR WITHOUT A COMPUTER:

THE FIRST THING YOU MAY WANT TO DO IS TO COPY/PASTE ANY TIPS WHICH YOU LIKE INTO A WORD DOCUMENT AND PRINT IT. THAT WAY YOU WILL HAVE IT IF YOUR PC IS DOWN. YOU CAN ALSO ADD THE WORD DOCUMENT TO YOUR HOME STORAGE.

IF PC IS WORKING, BUT INTERNET IS NOT:

IF YOU HAVE ACCESS TO EMAIL, CLEAN IT UP. DELETE ANY UNWANTED EMAILS FROM YOUR INBOX AND SENT MAIL OR MOVE THEM INTO A FOLDER. BY SAVING THEM IN A FOLDER, YOU CAN STILL ACCESS THEM WITHOUT USING THE LIMITED STORAGE SPACE IN YOUR INBOX, SENT MAIL AND DELETED ITEMS.

TO CREATE A FOLDER IN EMAIL (OUTLOOK), GO TO THE FOLDER TAB (RED CIRCLE BELOW), CLICK THE "NEW FOLDER" ICON:

NAME YOUR FOLDER (FIRST RED CIRCLE BELOW),

DECIDE WHICH ITEMS YOU WANT FOR THIS FOLDER – USUALLY “MAIL AND POST ITEMS” (SECOND RED CIRCLE BELOW),

AND SELECT WHERE YOU WOULD LIKE TO STORE THIS FOLDER – I HAVE SELECTED “INBOX” (THIRD RED CIRCLE BELOW).

TO PLACE EMAILS IN YOUR FOLDER(S), SIMPLY SELECT (HIGHLIGHT) THE EMAIL  AND CLICK ON “MOVE” (FIRST RED CIRCLE BELOW).  YOU WILL NEED TO BE IN THE “HOME” TAB TO MOVE EMAILS. YOUR LIST OF AVAILABLE FOLDERS WILL APPEAR AND CLICKING ON THE APPROPRIATE ONE PLACES THE EMAIL IN THAT FOLDER.

YOU CAN ALSO DECLARE RULES SO THAT CERTAIN EMAILS AUTOMATICALLY ARE PLACED IN CERTAIN FOLDERS (SECOND RED CIRCLE BELOW).

TO ACCESS YOUR FOLDER(S), SIMPLY CLICK ON IT FROM THE LEFT HAND MENU, AS CIRCLED BELOW:

IF PC IS NOT WORKING

• SHELVE BOOKS – TALK TO JOYCE OR LUCY.
• SEND AN OLD-FASHIONED THANK YOU NOTE TO SOMEONE WHO DID SOMETHINGS FOR YOU.
• MAKE A LIST OF THINGS YOU NEED TO DO WHEN YOU HAVE COMPUTER ACCESS.
• CLEAN YOUR DESK (TOP, DRAWERS, SHELVES, KEYBOARD, ETC.)—GO THROUGH PAPERS/BOOKS AND DECIDE TO KEEP OR RECYCLE.
• CLEAN PART OF THE STAFF LOUNGE (REFRIGERATORS, FREEZER, COUNTERTOPS, MICROWAVES, ETC.)—PERHAPS GET OTHERS IN YOUR AREA TO WORK WITH YOU
•  WRITE DOWN ALL OF YOUR PASSWORDS, ACCESS CODES AND OTHER SENSITIVE INFORMATION. DIVIDE THE LISTS OF INFORMATION INTO CATEGORIES FOR YOUR FAMILY, BOSS, ETC., AND KEEP IN A SAFE PLACE. OR, WHEN YOU HAVE INTERNET ACCESS AGAIN, YOU CAN USE A PASSWORD MANAGER (THERE ARE FREE/PAY-TO-USE SITES).

COMPLETE THIS TECH TIP BY CREATING A FOLDER FOR EMAILS AND MOVING SOME ITEMS INTO IT, AND THEN MARKING NUMBER ONE BY YOUR NAME ON THE CHECKLIST.

Post Author: Jo Brown