Tip 5 (Week 5 Winter 2012): Scheduling a meeting, vacation, and repeats

There are three easy ways to schedule a new meeting in your calendar.  First, find the time and date that you want to schedule the meeting.  Then, either double click the cell, right click and choose " New Meeting Request," or click and choose "New Meeting" at the top of the screen.

Below is the next screen you'll receive where you'll enter the information for the new meeting.  Subject and Location are both preferred by Outlook and it will remind you should either of these field be missing.  At the top of the screen you'll be able to show yourself as free or busy during that time, and choose how you'd like to be reminded.  

This is also where you can setup a repeating meeting.

Here you're able to choose the days of the week you'd like to repeat, an end date, or an amount of weeks you'd like the meeting to continue.

Lastly, it's preferred that vacations be marked in calendars by the full hours to work that day.  In the example below you'll notice a blocked off 8-5 with the subject of "vacation."  Also, the time is shown as busy.  This should be done for all vacation days.

To complete this task setup a recurring event, or schedule your next day of vacation.

Post Author: Derek Malone & Steve Mowrey